Craft Distillery Management System

The idea!

This is the first step in building a Distillery Management Application, so welcome! This application is different than other similar applications out there in that it will be built by us for us!

This new application will not be Software as a Service (SaaS), rather for each client, we will launch a new server instance so that the performance will be increased and each distillery will own its own data. Moreover, this way we can provide customizations to each user according to their specific regional requirements!

Building a management system from the ground up requires prospective user participation and this is your chance to help us, help you!

There are two types of participation:
a) Provide feedback and receive a reward for participating at the end.
b) Provide feedback and financial support with additional reward at the end*.
*more details will be made available soon

Contact information

Name(Required)

First Last

Email(Required)

Phone

Do you need to connect the application to an accounting software?(Required)

Yes

Do you believe that having a mobile application apart from the web application would allow you to work more efficiently?(Required)

Yes

What accounting software would that be?

Are you using any other 3rd party application that is a prerequisite to connect to?(Required)

(such as CRM or ERP)

Apart from English, what other language would you rather have the application translated to?(Required)

Technical Specifications

Production records and processes

Excise tax calculations
Inventory items (Botanicals, GNS, Yeast, Enzymes, etc).
New batch: unique ID, Name, Status, Batch sent to tank process, name, product details, barcode, date of filling, time of storage, email reminders/tasks), ability to add ingredients on the fly during the process, dilution process, bottling process – (cleaning process, filling process, number of ready, bottles losses reporting)

Comments(Required)

What production records and processes do you think are important and that we have not included in our list above?

Inventory management

Material structure: Name, Code, Measuring unit, Stock Qty, Perishable, Batch (with track), Alcohol type (dropdown), ABV (%), Ingredients & Allergens (free text), VAT, purchase price (pack), purchase price (single unit), notes, Lead time (threshold), Warehouse assignment (location, Stock alert, Re-order level, reorder qty), Packaging materials, packaging material structure, bottle, unit type, label, cork, shrink rap, package box (single box, 6 pack), etc.
Raw ingredients batch
Product structure: Brand name, name, unique code, packaging type, alcohol type, stock tracked (yes/no), stock group, delivery batch tracking.
Stocktake: Export to excel, adjust stock in the system (if needed)
Stock transactions: Location, Item code, Batch number, Movementstatus, Description, QTY
Production stages: Mashing (optional), Fermentation (optional), Distillation,
Production process: Inventory (item(s) selection), “cooking”, distillation runs (1,2,3 etc), final product
Recipe: Production method, times of distilling, cost

Comments(Required)

What inventory management fields/features do you think are important and that we have not included in our list above?

Application settings

Packaging type structure: Customizable, Name, volume type (liters, ml, can, bottle, etc.), returnable
VAT rates: Multiple VAT rates (for import and selling)
Supplier module structure: Name, Code, Description, Country, Full address, email, VAT number, Documents
Stock: Multiple stock groups, Different measurements (e.g., per volume, per item, per box, etc.)
Auto-assembled stock: Multiple items create an item by selecting from the list of stock items to create one product
Pricing categories: e.g., bottles, cases, barrels, etc.
Purchase Order shipping service charges: Shipping cost name, code, charge, supplier, the VAT rate
Brands: Brand name creation
Vessel types: Name, size, use
Vessel settings: Vessel type, name, location, volume, color (color picker)
Electricity cost: Cost per KW can change on demand

Comments(Required)

What application settings do you think are important and that we have not included in our list above?

System Settings

Task management: Task type, date, status, user association, reminders
User management: Name, surname, email, role, permissions
Email reminders: Table view with search, sort and filtering options
Multilingual support:
API connectivity - QuickBooks: General ledger entry (on-demand submission), Account codes of chart of account
Multi warehouse
Stock quantities live updates

Comments(Required)

What system settings do you think are important and that we have not included in our list above?

Thank you!

We will keep your information for further evaluation and some future group meetings to gather requirements, UI, and beta testing!

Craft Distillery Management System

The idea!

Contact information

Technical Specifications

Production records and processes

Inventory management

Application settings

System Settings

Thank you!

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